OneDrive and SharePoint are both incredibly powerful and useful tools for businesses, but they’re not the same. Much like the two staircases, they’re similar, but noticeably different too.
Since the tools are similar, there are some features that overlap. However, each has a slightly different purpose. Depending on your business needs, you may use both or just one. Knowing the differences helps you get the most of both tools.
1. Core Purpose
The most noticeable difference between OneDrive and SharePoint is the core purpose. Both allow you to store and share documents. However, OneDrive’s main purpose is for storing, sharing and accessing files. Yes, it does have more features, but that’s its main purpose.
SharePoint takes OneDrive to the next level. It’s a full collaboration platform designed to make it easier for teams to work on projects together. SharePoint shares many of OneDrive’s features, but adds quite a few extras.
2. Onsite And Cloud
This is one of the differences that is often the deciding factor for businesses. OneDrive is cloud-based. That’s one of its main features. Everyone’s able to access files from the cloud wherever they are. While that’s wonderful, some businesses still prefer an onsite installation for more control.
OneDrive does encrypt files and provides additional security features, but there’s something comforting about installing SharePoint locally and taking full control over security.
3. Storage Versus Website
OneDrive and SharePoint both allow you to store files, but OneDrive doesn’t offer the ability to create websites. If you’re using that feature in OneDrive, you’re actually using SharePoint instead. SharePoint provides tools to create business sites, including internal sites. Businesses are able to share files with customers, upload FAQs and even take advantage of powerful analytics.
4. Collaboration Differences
Even though SharePoint is known as the collaborative platform, you’re still able to collaborate on files in OneDrive. As long as a file is shared with edit permissions, users are able to change files as needed throughout a project. However, that’s where the collaboration ends.
SharePoint takes collaboration up a few notches. You get calendars, notifications, task lists and more. Think of OneDrive as basic collaboration and SharePoint as advanced collaboration.
Do you want to start using OneDrive and SharePoint in your business, but don’t know where to start? Send us a message today or contact us at 888-405-0029.
Image: Grégoire Jeanneau